Matter Management - Smokeball Australia

User-friendly online legal forms for smooth client intake

Automate data capture

Data collected from online legal intake forms is instantly stored in Smokeball, reducing errors and manual data entry.

Convert more leads

Stay on top of new enquiries with alerts and real time reporting - helping you respond faster and secure more clients.

Access a library of legal intake forms

Leverage a collection of digital intake forms tailored to different practice areas and jurisdictions.

Manage matters with confidence

The power of Smokeball's legal matter management software is storing your matter data in one place.

From emails, legal documents and correspondence to tasks, calendar reminders, court forms, notes and contacts - this centralised data repository allows you to collaborate seamlessly with your team and clients.

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Archie - AI Matter Assistant

Reduce time with day to day matter management tasks with Archie. Simply Ask Archie, your AI matter assistant to:

Summarise matters
Draft correspondence
Query documentation

Learn more about Archie >

Maximise output by automating workflows

Set up automated workflows for your areas of law and firm so tasks are allocated to the right person, at the right time.

Tasks will flow through with relevant documents attached and can be tracked so your client is never waiting.

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Access case information anywhere

Smokeball's mobile app for lawyers ensures matter information is within reach when you need it.

- Access important information

- Upload images from your phone

- Call, text or email contacts

- View or add new calendar events

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Legal matter management software built for your practice area

Thousands of automated precedents come standard with Smokeball or set up your own forms and letters from scratch using our document automation integration with Microsoft Word.

Out of the box automated templates include:

Family Law
Wills and Estates
Personal Injury
Employment Law
Conveyancing
Mortgage Automation
Litigation
Immigration Law
Criminal Law
And many more!

FAQs

Why are digital intake forms better?

Digital intake forms offer several advantages over paper-based forms or manual intake processes.

Here’s why they are better:

1. Efficiency and time savings

Clients complete structured intake forms at their convenience, ensuring all mandatory fields are filled. This eliminates the need to chase missing information and reduces back-and-forth communication.
Data is instantly captured and stored in Smokeball, eliminating manual data entry and errors

2. Accuracy and reduced errors

Digital forms ensure required fields are completed, preventing missing or incomplete information.
Formatting for data such as dates or addresses are standardised
No more time wasted deciphering handwriting or badly scanned documents

3. Better client experience

Clients can submit information from anywhere, anytime, on any device.

For law firms, switching to digital intake forms is a no-brainer— it speeds up client onboarding, reduces administrative work, and delivers a professional, modern experience.

Matter management made simple